Transport Allowance and Travelling Allowance Rules at a glance

Transport Allowance and Travelling Allowance Rules at a glance (Click to read this article in Hindi)

At first glance, both transport allowance and traveling allowance might look the same. But, the two are very different for Central Government employees. Recent spate of orders issued by the DOPT and Finance Ministry on TRAVELLING ALLOWANCE was the inspiration behind this write-up.

In its order last week, the DOPT said that senior officers who have to travel by air for official purposes may not have to submit the boarding passes while settlement of TA claims. They will have to henceforth submit the passes only when required. The very next day, the Finance Ministry issued an order that made it mandatory for senior officials to submit boarding passes alongwith TA bills for air journey performed on Government account.

The concept of Transport Allowance was introduced by the 5th CPC to defray the cost of commuting between residence and office. The 6th CPC while recommending CCA to be subsumed in Transport Allowance. Transport Allowance is given to the Central Government employees for their everyday commute to and from the workplace. Based on their Grade Pay or Band Pay, this could be anything between Rs. 400 to Rs. 3200 per month. It also depends on the population of the city or town where the office is located. Transport allowance is twice the normal amount for physically challenged employees.

Travelling allowance is given to employees who have to travel out of station for official work. There are a number of rules, guidelines and restrictions that control travelling allowance. DOPT and the Ministry of Finance issues amendment orders related to travelling allowances from time to time.

Traveling allowance differs based on the employee’s grade pay. The ‘Grade Pay’ for determing the TA/DA entitlement is as indicated in Central Civil Service(RP)Rules 2008. Depending on the grade pay, the employee has to opt for the appropriate class of accommodation while travelling via bus, train, ship or by aeroplane. The employee can refund only that amount that he is entitlement for. The Finance Ministry order published on 23.9.2008, OM explained the details of the Travelling allowance and entitlements for Government officials as per title given below…
Government officials on Tour: Travelling Allowance and Entitlements, Entitlement for journeys on tour and travel entitlements within the country, International Travel Entitlement, Mileage allowance for journeys by road, Daily Allowance, Travelling allowance on Transfer, Transfer Grant and Packing Allowance, Transportation of Personal Effects, Transportation of Conveyance, Travelling allowance Entitlement of Retiring employees, Lumpsum Transfer Grant and Packing Allowance

Daily Allowance : If the official tour on is of longer duration, then the employee is paid Daily Allowance to meet his boarding and lodging expenses. This too depends on the Grade pay of the employee. This is what is known as TA/DA.

While seeking the TA/DA claims, the employee has to present receipts and bills. In this regard, the notification, that senior officials are not required to submit the boarding passes while seeking reimbursement of their air travel expenses, was confusing. The order is not applicable to Group ‘C’ employees.

But some have misunderstood the order and have assumed that it was for the air travel facility that is available as part of the Leave Travel Concession.


 Reference posts…

Suggestion on Transport Allowance by NC JCM Staff Side

Exemption of Transport Allowance from the purview of Income Tax

TA and DA to Staff attending duty verification of disbursement details

Different kinds of travelling allowance for Central Government employees

Transport Allowance at Faridabad Gurgaon, Ghaziabad and Nodia at par with Delhi rates.

Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011

Grant of Transport Allowance @ 7000 p.m+DA thereon to officers drawing Grade Pay of Rs.10000, Rs.12000 on Non-functional basis

Grant of Transport Allowance Rs.7000+DA thereon to officers drawing Grade Pay of Rs.10000, Rs.12000 on Non-functional basis

Grant of Transport Allowance @ 7000 p.m+DA thereon to officers drawing Grade Pay of Rs.10000, Rs.12000 on Non-functional basis


No PC-V/2010/A/TA/1

RBE No. 100 /2014
New Delhi, dated 12 09.2014

The General Managers/CAO(R)
All Zonal Railways & PUs
(As per mailing list)

Sub:- Grant of Transport Allowance @ 7000 p.m+DA thereon to officers drawing Grade Pay of Rs.10000, Rs.12000 on Non-functional basis-clarification reg.

Attention is invited to Board’s letter of even number dt. 07.07.2014 (RBE No.68/2014) on the above subject whereby it was clarified that those officers who are upgraded to Grade Pay of Rs.10000/PB-4 scale on the basis of Dynamic ACP or due to non-functional in-situ upgradation shall not be eligible for grant of Transport Allowance @7000 p.m+DA thereon. On receipt of representations from IRMS

Association this matter was further reviewed by the Board in the light of earlier instructions contained in Boards letter No.PC-V/2008/ACP/2, dt. 07.07.2010 and Board have decided that the IRMS Officers having Grade Pay of Rs.10000/- on promotion through DACP Scheme are toga treated at par with SAG Officers for payment of Transport Allowance @7000 p.fn plus DA thereon. However, officers of other organized services who get similar grade on non-functional upgradatlon basis shall not be eligible for the same.

2. Necessary action as per above decision may please be taken.

3. This issues with the concurrence of Finance Dte. of Railway Board.

4. Hindi version is enclosed.

(N. .Singh)
Dy.Director, Pay Commission – V
Railway Board

Confederation writes to Finance Ministry regarding Transport Allowance

Confederation writes to Finance Ministry regarding Transport Allowance to regulate to Faridabad Gurgaon, Ghaziabad and Nodia cities at par with Delhi rates

1st Floor, North Avenue PO Building, New Delhi – 110001
Website: WWW.






Secretary General



Ref: Conf/Genl/2014

Dated – 26.08.2014

The Secretary
Ministry of Finance
Department of Expenditure
New Delhi – 110001

Sub: Regulation of Transport Allowance at Faridabad Gurgaon, Ghaziabad and Nodia at par with Delhi rates.

Your kind attention is invited to the OM No. 21(8)2010-E-II (B) dated 01.08.2012 of Ministry of Finance, Department of Expenditure regarding regulation of Transport Allowance at Faridabad, Gurgaon, Ghziabad and Noida wherein instructions have been issued to regulate the Transport Allowance at the rates applicable to ‘Other Cities’ i.e other than 13 classified cities as per the condition laid down in OM no. 21(2)12008-E-II (B) dated 29.08.2008. Issuance of the OM has created panics among the employees posted at these cities. Immediate action is required to be taken to avoid implementation of the OM.

In this connection following points are brought to your kind notice —
1. Ministry of Finance, Department of Expenditure had issued OM 2(4)-E.II (B)/65 dated 05.11.1974 vide which special dispensation was given to Faridabad at Delhi rates in respect of CCA & H RA.

2. 5th Central Pay Commission had made recommendations to grant of transport allowance to Central Government employees to compensate the cost incurred on commuting between the place of residence and the place of duty. Transport allowance was implemented vide 0M No. — 1(13)97-E-Il (B) dated 03.10.1997, according to which, transport allowance was to be regulated on the basis of classification of cities for the purpose of CCA. Para 3.1 of said order Is reproduced below-

The cities referred to as ‘A’ and ‘A-1’ in these orders shall be the same as those classified as such for the purpose of Compensatory (City) Allowance (CCA) in terms of the orders issued
separately regulating grant of CCA to the Central Government employees.

3. Vide para 4.2 8, 6 CPC had recommended abolition of CCA and increased the rates of transport allowance subsuming the element of CCA. The abolition of CCA was compensated by increasing the rates of transport allowance.

4. Faridabad has been given the status of A-1 city (as being part of the Urban Agglomerate of Delhiat par with NOIDA, Ghazia bad and Gurgan etc.) since 1974 for the purposes of HRA & CCA and since August, 1997 for the purpose of transport allowance as given above. These facilities are being extended to the Central Government employees/officers posted at Faridabad accordingly.

5. It may further be noted that, Ministry of Finance, vide No. 21 (2)/2008-E.ll dated 29.08.2008 has classified 13 cities as A-I/A which, inter-alia, includes Delhi (UA). Delhi (Urban Agglomerate) includes Faridabad, Ghaziabad, Noida & Gurgaon As such, the rates of Transport Allowance admissible for the City of Delhi, automatically stands extended to the other constituents of the Urban Agglomerate.

6. If rate of the transport allowance is reduced the rate payable to other cities, employees posted at Faridabad, Ghaziabad, Noida & Gurgaon will be deceived from the benefit given by the 6th CPC by subsuming the element of CCA in transport allowance as they were being paid CCA at Delhi rates.

7. In view of the above, it reveals that the transport allowance was being regulated on the basis of classification of cities for the purpose of CCA and payment of transport allowance at Delhi rates, to the employees posted at Faridabad is fully justified. This stands already concluded by the orders and judgments of the Hon’ble CAT Principal Bench, New Delhi (copy enclosed for ready reference) as given below-

1) OA No. 483/2005, Judgment dated 16.09.2005.

2) OA No. 2441/2005, Judgment dated 02.08,2006

3) RA No. 296/2010, Judgment dated 14.01.2011.

4) OA No. 368/2011, Judgment dated 21.07.2011.

5) OA no. 459/2011, Judgment dated 05.08.2011.

6) CP No. 302/2011, Judgment dated 30.03.2011.

8. These judgments squarely covers this issue wherein the Hon’ble CAT, Principal Bench, New Delhi had upheld the payment of Transport Allowance at par with Delhi (UA) and the said judgments were accepted by the Government and duly implemented. It appears that the Department of Expenditure has not noticed the above judicial pronouncement and issued the clarification vide OM dated 1” August, 2012, which seem to be in contravention of the directions of the Hon’ble CAT.

It is therefore, requested to kindly take cognizance of the facts and particularly the binding judgments of the Hon’bel CAT, New Delhi as mentioned above to withdraw the latest instructions issued vide ID No. 21 (8)12010-E-Il (B) dated 01.08.2012 for reducing the Transport Allowance on par with “Other Cities”.

An early action ¡n this regard is highly solicited.

DA: as above

Yours faithfully,

(M. Krishnan)

Secretary General

Copy to: –
Corn, N. Somaiah, Vice President, Confederation of Central Government Employees & Workers c/o
Takshasila Vidyapeetham, Dasaigudam Road Shantinagar, Suryapet Dist. Nalgonda (A.P).


Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011

Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011


Government of India
Ministry of Finance
Department of Expenditure

New Delhi, 30th July 2014

The Secretary General,
Confederation of Central Govt. Employees & Workers,
1st Floor, North Avenue PO Building,
New Delhi – 110001.

Subject: Grant of HRA/Transport Allowance at enhanced rates to the Central Government employees as per Census 2011 – regarding.

I am directed to refer to your letter Ref. No.Confdn./GENL/2014 dated 28.04.2014 on the above mentioned subject and to say that consequent on the Office of the Registrar General & Census Commissioner publishing the Report of Census-2011, action for re-classification of cities/towns based on Census-2011 for the purpose of grant of HRA / Transport Allowance to Central Government Employees, has already been initiated in this Department.

2. However, completion of the process is likely to take time.

Yours faithfully,
Under Secretary to the Government of India


Suggestion on Transport Allowance by NC JCM Staff Side

Suggestion on Transport Allowance by NC JCM Staff Side

Transport allowance

The 5th CPC had introduced transport allowance for employees working in classified towns on account of various factors like unprecedented growth of city limits, increase in volume of traffic and non availability of residential accommodation at reasonable rents near offices, which are usually located in the heart of cities. If these were the factors it appears that the 5th CPC did not take into account that it is usually a low paid employee who finds residence at a very long distance from his office whereas officers are offered residences very near to their offices.

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