Transport Allowance and Travelling Allowance Rules at a glance

Transport Allowance and Travelling Allowance Rules at a glance (Click to read this article in Hindi)

At first glance, both transport allowance and traveling allowance might look the same. But, the two are very different for Central Government employees. Recent spate of orders issued by the DOPT and Finance Ministry on TRAVELLING ALLOWANCE was the inspiration behind this write-up.

In its order last week, the DOPT said that senior officers who have to travel by air for official purposes may not have to submit the boarding passes while settlement of TA claims. They will have to henceforth submit the passes only when required. The very next day, the Finance Ministry issued an order that made it mandatory for senior officials to submit boarding passes alongwith TA bills for air journey performed on Government account.

The concept of Transport Allowance was introduced by the 5th CPC to defray the cost of commuting between residence and office. The 6th CPC while recommending CCA to be subsumed in Transport Allowance. Transport Allowance is given to the Central Government employees for their everyday commute to and from the workplace. Based on their Grade Pay or Band Pay, this could be anything between Rs. 400 to Rs. 3200 per month. It also depends on the population of the city or town where the office is located. Transport allowance is twice the normal amount for physically challenged employees.

Travelling allowance is given to employees who have to travel out of station for official work. There are a number of rules, guidelines and restrictions that control travelling allowance. DOPT and the Ministry of Finance issues amendment orders related to travelling allowances from time to time.

Traveling allowance differs based on the employee’s grade pay. The ‘Grade Pay’ for determing the TA/DA entitlement is as indicated in Central Civil Service(RP)Rules 2008. Depending on the grade pay, the employee has to opt for the appropriate class of accommodation while travelling via bus, train, ship or by aeroplane. The employee can refund only that amount that he is entitlement for. The Finance Ministry order published on 23.9.2008, OM explained the details of the Travelling allowance and entitlements for Government officials as per title given below…
Government officials on Tour: Travelling Allowance and Entitlements, Entitlement for journeys on tour and travel entitlements within the country, International Travel Entitlement, Mileage allowance for journeys by road, Daily Allowance, Travelling allowance on Transfer, Transfer Grant and Packing Allowance, Transportation of Personal Effects, Transportation of Conveyance, Travelling allowance Entitlement of Retiring employees, Lumpsum Transfer Grant and Packing Allowance

Daily Allowance : If the official tour on is of longer duration, then the employee is paid Daily Allowance to meet his boarding and lodging expenses. This too depends on the Grade pay of the employee. This is what is known as TA/DA.

While seeking the TA/DA claims, the employee has to present receipts and bills. In this regard, the notification, that senior officials are not required to submit the boarding passes while seeking reimbursement of their air travel expenses, was confusing. The order is not applicable to Group ‘C’ employees.

But some have misunderstood the order and have assumed that it was for the air travel facility that is available as part of the Leave Travel Concession.

Source: 7thpaycommissionnews.in

 Reference posts…

Suggestion on Transport Allowance by NC JCM Staff Side

Exemption of Transport Allowance from the purview of Income Tax

TA and DA to Staff attending duty verification of disbursement details

Different kinds of travelling allowance for Central Government employees

Transport Allowance at Faridabad Gurgaon, Ghaziabad and Nodia at par with Delhi rates.

Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011

Grant of Transport Allowance @ 7000 p.m+DA thereon to officers drawing Grade Pay of Rs.10000, Rs.12000 on Non-functional basis

Clarification on Submission of Boarding Pass along with TA bills – Finance Ministry Orders on 8.10.2014

Dopt published a circular yesterday on this subject that the Boarding Pass need not submit along with settlement of TA claims. And also said in the order that simplify the procedure of settlement of TA claims, submission of Boarding Pass alongwith settlement of TA claim is dispensed with.

No.19030/3/2014-E.IV
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated the 8th October, 2014

Office Memorandum

Subject: Travelling Allowance (TA) Rules – Submission of Boarding Pass along with TA bills- reg.

References have been received in this Department seeking review of the existing guidelines relating to submission of Boarding Passes alongwith TA bills for air journeys performed on Government account.

2. O/o Controller General of Accounts have clarified that as per provisions of Civil Accounts Manual Pay and Account Offices are mandated to ask the DDOs to produce records to ensure that the journey for which TA is being claimed, was actually performed and DDOs may accordingly be asked to enclose the Boarding Passes with the TA bills.

3. Since submission of Boarding Passes as proof of having undertaken the journey is a requirement under the rules and procedures for passing TA claims, all concerned are required to follow these instructions. Ministries/Departments etc. are accordingly advised that these instructions may be brought to the notice of all concerned for strict compliance.

sd/-
(Subhash Chand)
Director

Source: www.finmin.nic.in
[http://finmin.nic.in/the_ministry/dept_expenditure/notification/tour_ltc/TARules_BoardingPass08102014.pdf]

No need to submit Boarding Pass alongwith settlement of T.A. Claims – Dopt Instructions on 7.10.2014


No need to submit Boarding Pass along with settlement of T.A. Claims – Dopt Instructions on 7.10.2014

F.No. G-14019/2/13-Cash
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi
Dated : 7th October, 2014

CIRCULAR

Subject : Non submission of Boarding Pass for settlement of T.A. Claims

Difficulties have been expressed by various quarters in production of original boarding passes along with T.A. Claims from time to time. The matter has been considered and it has been decided with the approval of the competent authority that in order to simplify the procedure of settlement of T.A. Claims, the condition of submission of Boarding Pass alongwith settlement of T.A. claim is dispensed with.

2. However, the officer concerned, preferring Travelling Allowance, will have to attach an undertaking along with T.A. claims that the journey, as mentioned therein, has actually been performed by him/her. Other requirements, as per the established procedures will continue to be followed.

3. Notwithstanding above, in case of extreme doubt, the controlling officer may be asked to verify the genuineness of the claim.

4. Air tickets should be purchased only from the authorized travel agent of this Deptt. i.e. M/s Balmer Lawrie & Co. Ltd and at the cheapest rates after comparing the available fare from the websites of travel agents of repute. If cheaper rates are available directly from Air India, the same can also be bought.

5. The frequent flyer reward points from Air India may only be redeemed for the official tours of the Deptt.

6. This issues with the approval of Secretary (P).

(Shri Prakash)
Director (Admn.)

Source:www.persmin.gov.in

(http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02adm/G-14019_2_13-Cash-07102014.pdf)

Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011

Finance Ministry’s reply to Confederation Secretary General regarding grant of HRA/TA as per Census 2011

2011-CENSUS – RECLASSIFICATION OF CITIES/TOWNS GRANT OF HIGHER RATE OF HRA/TRANSPORT ALLOWANCE FINANCE MINISTRY’S REPLY TO SECRETARY GENERAL CONFEDERATION

No.9(10)/2012-E-II(B)
Government of India
Ministry of Finance
Department of Expenditure

New Delhi, 30th July 2014

To
The Secretary General,
(Shri.M.Krishnan)
Confederation of Central Govt. Employees & Workers,
1st Floor, North Avenue PO Building,
New Delhi – 110001.

Subject: Grant of HRA/Transport Allowance at enhanced rates to the Central Government employees as per Census 2011 – regarding.

Sir,
I am directed to refer to your letter Ref. No.Confdn./GENL/2014 dated 28.04.2014 on the above mentioned subject and to say that consequent on the Office of the Registrar General & Census Commissioner publishing the Report of Census-2011, action for re-classification of cities/towns based on Census-2011 for the purpose of grant of HRA / Transport Allowance to Central Government Employees, has already been initiated in this Department.

2. However, completion of the process is likely to take time.

Yours faithfully,
sd/-
(A.Bhattacharya)
Under Secretary to the Government of India

Source: http://confederationhq.blogspot.in/

Suggestion on Transport Allowance by NC JCM Staff Side

Suggestion on Transport Allowance by NC JCM Staff Side

Transport allowance

The 5th CPC had introduced transport allowance for employees working in classified towns on account of various factors like unprecedented growth of city limits, increase in volume of traffic and non availability of residential accommodation at reasonable rents near offices, which are usually located in the heart of cities. If these were the factors it appears that the 5th CPC did not take into account that it is usually a low paid employee who finds residence at a very long distance from his office whereas officers are offered residences very near to their offices.

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