Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
North Block, New Delhi.
Dated : the 29th October, 2003.
Sub: Annual Reports regarding representation of persons with disabilities in services.
Attention is invited to this Department’s OMs No.36037/11/90-Estt.(SCT) dated 17.7.1990 and 31.7.1990 whereby all Ministries/ Departments were requested to send annual reports about utilization of vacancies reserved for persons with disabilities in group C and group D posts. A number of changes have taken place in reservation policy since then including extension of reservation for the disabled in group A and B posts in case of direct recruitment. Therefore, the said reports have been reviewed in the light of para 125 of the Central Secretariat Manual of Office Procedure and it has been decided in supersession of the OMs referred to above to prescribe revised proformae for submission of the reports which all Ministries/Departments will send to this Department by the end of March every year.
2. Soon after the first of January of every year, each appointing authority shall send to its administrative Ministry/Department:-
(i) PWD Report-I in the enclosed proforma showing the total number of employees, total number of employees in the posts which have been identified suitable for persons with disabilities and number of employees suffering from blindness or low vision, hearing impairment, and locomotor disability or cerebral palsy as on the 1st January of the year, and
(ii) PWD Report-II in the enclosed proforma showing the number of vacancies reserved for persons suffering from blindness or low vision, hearing impairment, and locomotor disability or cerebral palsy and number of such persons actually appointed during the preceding calendar year.
3. The administrative Ministry/Department shall scrutinize the information received from all appointing authorities under it and send consolidated PWD Report-I and PWD Report- II in prescribed proformae in respect of the Ministry/Department including information in respect of all attached and subordinate offices under its control to the Department of Personnel and Training by the 31st March of each year. The reports sent to the DOPT should not include information in respect of public sector undertakings, statutory, semi-Government and autonomous bodies. Statutory, semi-Government and autonomous bodies should furnish consolidated information in the prescribed proforma to the administrative Ministry/Department concerned who should scrutinize, monitor and maintain it at their own level. The Department of Public Enterprises may collect similar information in respect of all public sector undertakings.
4. While furnishing the reports to the Department of Personnel and Training it should be ensured that consolidated information in respect of entire Ministry/Department including information of all attached and subordinate offices is sent at one go and partial or incomplete information is not sent. The attached/subordinate offices should send information to their administrative Ministry/Department and should not send it direct to this Department. It should also be kept in view that the figures in respect of persons with disabilities should include persons appointed by reservation as well as appointed otherwise. The PWD Report I relates to persons and not to posts. Therefore, while furnishing this report the posts vacant etc. should not be taken into account. In this report persons on deputation should be included in the establishment of the borrowing Ministry/Department /Office and not in the parent office and persons permanent in one grade but officiating or holding temporary appointment in the higher grade should be shown in the figures relating to the class of service in which the higher grade concerned is included.
5. All Ministries/Departments are requested to ensure that PWD Report I as on 1.1.2004 and PWD Report-II for the year 2003 reach this Department by 31.3.2004 and reports for the subsequent years are sent by stipulated date every year. They may issue necessary instructions to all their attached/subordinate offices so that collection of information is not delayed.
Deputy Secretary to the Government of India